sap docs

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Releasing External Purchasing Docs. (MM-PUR-GF)
Purpose
Release procedures are necessary, for example, if an external purchasing document exceeds a
certain value and is subject to approval by a person’s superiors. It is advisable to define different
release strategies for certain order types, purchasing organizations, or purchasing groups.
Each individual involved in the release procedure signifies approval with his or her release code
using a release transaction. Once effected, a release can also be cancelled with the same code
(that is to say, the original status is reinstated).
The system can be set up in such a way that a person authorized to release purchase
requisitions but whose daily duties primarily involve other tasks is advised via workflow when
such a document is awaiting release. That is to say, this person sees a work item in his or her
SAP Business Workplace inbox, which can be processed directly from within the inbox. When the
item is processed, the release transaction is automatically invoked and the document awaiting
approval is offered for release. The individuals who have been informed via workflow that a
document is awaiting release thus need to know neither the transaction name (or menu path) nor
their release code.
An individual workflow is started for each release step (i.e. for each release code).
Prerequisites
See Preparation and Customizing (MM-PUR-GF) [Page 54]
Process Flow
See Steps in a Workflow (MM-PUR-GF) [Page 51]
See also:
For more detailed information on the release procedure and an example, see Releasing a
Purchase Requisition (MM-PUR-REQ) [Page 7].
MM - Materials Management: Workflow Scenarios SAP AG
Technical Realization (MM-PUR-GF)
42 April 2001
Technical Realization (MM-PUR-GF)
Object Types Used
Object technology is used to create the interface between the SAP functionality and the Workflow
system. The information given below is primarily of a technical nature and is not necessary for an
initial overview.
Object Types: Release (MM-PUR-GF) [Page 43]
Tasks
The tasks provided by SAP as single-step tasks describe basic business activities from an
organizational point of view. A single-step task relates to a single object method (= technical link
to SAP functionality) in each case, and is linked to its organizationally possible processors.
Tasks: Release (MM-PUR-GF) [Page 44]
Tasks: Release Effected (MM-PUR-GF) [Page 47]
Workflow
The actual operational procedure is implemented as a workflow. You will find this workflow in
your SAP System.
Workflow: Release of Purchasing Documents (MM-PUR-GF) [Page 49]

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