sap releses

Release Code
The release code (denoting a release point) is a two-character ID allowing a person to process a
requisition item. The release codes are defined in the Customizing facility of Purchasing and
assigned to the release strategy. Who may work with which release codes is basically controlled
via a system of authorizations (authorization object M_EINK_FRG).
The assignment of a release codes to processors (processing staff members) can additionally be
defined as follows:
Organizationally
In this case, the relevant department stipulates which users will be working with which
release codes..
With organizational release codes, a purchase requisition item can be released or the
release cancelled.
In Customizing
In this case, there must be a linkage with SAP Business Workflow. You must define the
release codes for which Workflow is to automatically determine the responsible
processor. These release codes are designated as workflow-relevant. A processor ID is
assigned to the workflow-relevant release codes. The processor assignment can be
carried out directly or indirectly:
Directly
The processor is a user name.
Indirectly
The processor ID is a job or a position, for example. At the runtime, the system then
determines the responsible processing staff member.
Jobs are general work areas within an enterprise that are described by tasks (e.g.
Executive Board).
Positions are to be understood as planned employees and can, for example, be
held by a user. E.g. position of Sales Manager (held by user SEAGOON).
With workflow-relevant release codes, refusal is possible in addition to release and
cancellation of release.
An individual release strategy can comprise both organizational and workflow-relevant release
codes.
The organizational release codes T1 and T2 (Technical Services) and the workflowrelevant
release codes KY (Sales Manager) and EX (Executive Board) have been
defined.
SAP AG MM - Materials Management: Workflow Scenarios
Release Code
April 2001 15
MM - Materials Management: Workflow Scenarios SAP AG
Release Prerequisites
16 April 2001
Release Prerequisites
Definition
The release prerequisites indicate the sequence in which a complete purchase requisition or
requisition item must be approved via the release codes. The release prerequisites are defined in
Customizing for Purchasing (in the release strategy).
Release strategy KF (purchase orders up to $10,000)
With the two-step release strategy KF, release by either T1 or T2 is the prerequisite
for release with KY. That is to say, a member of the Technical Services staff (T1 or
T2) must release the requisition item before the more senior level of Sales Manager
(KY).
T1
T2
KY
Release strategy TF (purchase orders above $10,000)
Release strategy TF basically corresponds to the strategy KF. However, the
requisition item must additionally be released by a member of the Executive Board
(release code EX). A prerequisite for release by EX is release by the Sales Manager
(release code KY).
T1
T2
KY EX
SAP AG MM - Materials Management: Workflow Scenarios
Release Prerequisites
April 2001 17
MM - Materials Management: Workflow Scenarios SAP AG
Release Indicator
18 April 2001
Release Indicator
When a complete requisition or a requisition item has been processed via a release code, a
release indicator is assigned to it. The latter shows whether:
The requisition can be changed by materials planning and control
An RFQ referencing the item can be created
A PO referencing the item can be issued
Purchasing can change the quantity or the delivery date
The item can be changed subsequent to the start of the release procedure
You define when the system sets which release indicator in Customizing for Purchasing under
"Set Up Procedure with Classification".
Release indicators for strategy KF:
T1 T2 KY Release indicator
- - - S (blocked)
x - - S (blocked)
x - x 2 (RFQ/PO)
- x - S (blocked)
- x x 2 (RFQ/PO)
x = released
- = not yet released
An RFQ or a PO referencing the requisition item can be created if releases have
been effected by T1 or T2 and then with KY.
Release indicators for strategy TF:
T1 T2 KY EX Release indicator
- - - - S (blocked)
x - - - S (blocked)
x - x - S (blocked)
x - x x 2 (RFQ/PO)
- x - - S (blocked)
- x x - S (blocked)
- x x x 2 (RFQ/PO)
An RFQ or a PO referencing the requisition item can be created if releases have